Scrutinizers Services
Role of the scrutinizer is crucial in promoting transparency and accountability within a company. We in practice undertaking scrutinizer services must possess a strong understanding of company law, corporate governance principles, and the legal requirements related to shareholders’ meetings.
The specifics of scrutinizer services may vary based on the company’s size, structure, and the nature of the meeting. We, while acting as scrutinizers, must uphold the highest standards of professionalism, integrity, and impartiality to ensure a fair and accurate voting process.
We in practice in India often provide scrutinizer services as part of our professional responsibilities.
Appointment as Scrutinizer:
The company, in accordance with the applicable laws, appoint a scrutinizer for a specific shareholders’ meeting.
The scrutinizer can be an individual, including a Company Secretary, who is not in any way related to the company and is impartial.
Pre-Meeting Preparations:
We, if appointed as the scrutinizer, prepares and circulates the notice of the meeting, agenda, and relevant documents to the shareholders.
We ensures that the voting process, including electronic voting if applicable, is properly set up and tested before the meeting.
During the Meeting:
We oversees the voting process, which includes physical voting (show of hands) and electronic voting, if available.
We verify the authenticity of the votes cast, including proxies and e-votes, ensuring that they are valid and in compliance with legal requirements.
We keeps a record of the voting results and reports them to the chairman of the meeting.
Post-Meeting Responsibilities:
After the meeting, we prepares a scrutinizer’s report detailing the voting results, both in terms of numbers and percentages, for each resolution.
The scrutinizer’s report is attached to the minutes of the meeting and filed with the regulatory authorities as required by law.
Ensuring Compliance:
We, acting as the scrutinizer, ensures that all legal and procedural requirements related to voting and the scrutinizer’s role are complied with.
We play a vital role in maintaining the integrity of the voting process and preventing any irregularities.